We realize the disruption the national news might have played on your travel plans, especially during these turbulent times and plan to make your stay with us worthwhile. Our curricula are designed to help you differentiate facts from fears and our instructors and speakers are there to help you approach your clients in a more thoughtful and impactful way. We’re looking forward to seeing you at our next conference and/or on-campus program. To help you prepare for your upcoming trip, we have put together a few process and procedures to help you have some peace of mind.

Whether you are visiting one of our great cities across the U.S for a conference, or preparing to attend one of our workshops or classes at Yale, the University of Pennsylvania or University of Chicago, we wanted to let you know that we are working with our outstanding partners to take precautions and align to guidelines from the Center for Disease Control (CDC) regarding travel advisories.

Our primary concern is the health and safety of our members, attendees and guests and we continue to diligently monitor the current situation, while closely utilizing the guidance of health authorities. We encourage you to become familiar with the CDC’s suggested Coronavirus (COVID-19) safety precautions.

Below are some important announcements.

Screening Procedures

Below is a snapshot of some added layers of screening exercises we have implemented.

  • The Federal U.S government has a travel ban in place to screen travelers who are flying in from certain countries
  • Many of our guests will be flying through airports that have initiated a coronavirus screening process. Here are the affected airports, which are in the country’s existing quarantine stations, per USA Today:
    • Should anyone from China, South Korea, Italy, and Iran register at one of our conferences or classes, they will be flagged immediately
    • Any guests who have registered for one of our events or classes who are registered from a CDC2 and CDC3 country (China, S. Korea, Iran, Italy, etc.) will not be permitted to attend, instead will be asked to join one of our online forums
    • Guest and attendees will be asked to report international travel and any flu symptoms 14-days prior to one of our events, workshops and classes
    • Guests and attendees will receive a checklist of precautions to take prior to their event, workshop or class and be asked to provide a voluntary self-disclosure statement

Please note our Annual Conference has less than a 5% international presence and past guests/attendees have not traveled from CDC2 and CDC3 countries.

Health and Wellness Etiquette

Here are just a few protocols we have instituted at our events and forums. We encourage all attendees and exhibitors to follow regular CDC guidance for everyday preventive actions to help prevent the spread of illness:

  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing
  • If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol
  • Always wash hands with soap and water if hands are visibly dirty
  • Avoid touching your eyes, nose, and mouth with unwashed hands
  • Stay in your hotel or at home when you are sick
  • Practice social distancing exercises 
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash

Extra Precautions

Here are just some of the actions our vendors will be taking during our activities and programs.

  • Signage describing best health practices and guidance from the CDC will be visibly placed onsite
  • All venues will follow the guidance of the World Health Organization (WHO) and the Centers for Disease Control and Prevention (CDC)
  • Protocols will adhere to the travel restrictions and guidance of the U.S. Department of State
  • They will be sanitizing the aisle carpets each night
  • Furniture sanitizers will be made available to exhibitors with recommendation to clean frequently
  • No open pitchers of water will be placed anywhere around the venue
  • Lunch attendants will serve food instead of grab and go, to minimize contact with food
  • Boxed lunches will be provided
  • Hand sanitizer will be available at all food stations
  • Frequent wipe downs of all common touch areas each day, including doorknobs, lecterns, microphones, escalator hand rails, trash receptacles, elevator buttons, water stations/bubblers, registration tables, and in and around the bathroom areas will be conducted

In addition, we suggest that all attendees and guests to:

  • Get your Flu shot prior to attending one of our events/classes
  • Refrain from shaking hands or hugging
  • Use fresh cups or mugs instead of reusable cups
  • Dispose of tissues and napkins immediately

If you have any questions or concerns, please don’t hesitate to contact us at the Institute.

Email: customercare@i-w.org or Phone: 303-770-3377

 

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